Privacy Policy

1. Who We Are Excel Staff Ltd acts as the Data Controller. We are committed to protecting the privacy and security of the personal information you provide to us during the recruitment and vetting process.

2. The Data We Collect When you provide a character or employment reference, we collect your name, contact information (such as email and phone number), your relationship to the candidate, and your assessment of their suitability for the role.

3. Why We Collect This Data We use this information strictly to:

• Assess a candidate's suitability for a role involving the transportation of vulnerable adults and children.

• Comply with our safeguarding obligations and enhanced Disclosure and Barring Service (DBS) checking requirements.

4. Our Lawful Basis for Processing Under UK GDPR, our lawful basis for processing this information is our legitimate interest in ensuring we hire safe and suitable staff, as well as our legal obligation to adhere to safeguarding laws and regulations.

5. How Long We Keep Your Data We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Reference data for successful candidates is kept for the duration of their employment plus 6 years. Data for unsuccessful candidates is securely destroyed after 6 months.

6. Who We Share Your Data With Your information is kept confidential. We will only share your data with relevant internal staff, our clients (the schools or local authorities we supply drivers to), and necessary regulatory bodies (such as the DBS) where legally required.

7. Your Legal Rights Under data protection laws, you have rights including the right to request access, correction, erasure, or restriction of your personal data. If you wish to exercise any of these rights, please contact us at hr@excelstaff.co.uk